Privacy Modes

IntelliPrompter has three privacy modes. You pick one at meeting start. Each mode trades a different slice of feature surface for a different privacy guarantee. The coaching keeps working in every mode. What changes is what the app sees and what survives the call.

The default. Use this for routine meetings.

• All participants are transcribed.
• Transcript is stored locally on your device.
• Post-meeting summaries, action items, and review page are available.
• AI coaching has full conversation context (both sides).

When to use: standard team calls, internal reviews, customer conversations where note-taking is normal.

Coach now. Forget after.

• All participants transcribed.
• Transcript held in memory only. Never written to disk.
• Real-time coaching works the same as in Full.
• No summary, no history, no review page once the meeting ends.

When to use: a sensitive one-off conversation you want live help with, but you do not want a record of afterward. A candid 1:1. An HR conversation. A one-time sales escalation.

Just your words. Nothing else.

• Only your microphone is processed.
• Other participants' audio is never captured or transcribed.
• Coaching focuses on how you are showing up: what you said, how you framed it, what you should ask next, what you may have missed.
• Largely sidesteps two-party consent statutes in US states that require all-party consent.

When to use: sensitive negotiations. Calls in two-party-consent states (more below). Anytime you want the maximum privacy guarantee while keeping the coaching benefit.

• Routine meeting, you want full features → Full.
• Sensitive topic, you want live help but no record → Ephemeral.
• Two-party-consent state, or the topic is too sensitive to record the other side's audio → Self-only.

IntelliPrompter knows about US two-party-consent states. If you start a meeting in Full or Ephemeral mode and your account jurisdiction is set to a two-party state, the pre-Start consent gate either prompts you to confirm consent or auto-defaults you to Self-only. This is belt and braces: even if you forget, you do not accidentally cross a consent line.

The two-party-consent states the app recognizes:

• California
• Florida
• Illinois
• Maryland
• Massachusetts
• Montana
• Nevada
• New Hampshire
• Pennsylvania
• Washington

Set your jurisdiction at intelliprompter.com/account#privacy. It propagates to the desktop app within 24 hours, or immediately on next sign-in.

Privacy is enforced by architecture, not by promise:

• Local transcription. Whisper runs on-device. Your audio never leaves your machine for transcription.
• BYOK AI calls. AI requests use your own provider keys. We never proxy or log the request bodies. On Ollama, AI calls never leave your machine at all.
• Self-only at the audio source. In Self-only, the audio pipeline only opens the microphone source. The system-audio capture path is never started. Defense-in-depth: the transcript filter also drops segments not tagged as you, so a stray system-audio segment cannot reach the AI prompt even if one slipped through.
• Ephemeral is a literal memory buffer. No INSERT calls happen to the transcript tables. The post-meeting cleanup runs the moment you end the meeting.

• Getting Started. Install, sign in, run your first meeting.
• More docs landing soon: AI Providers (BYOK setup), Coaching Modes (the eight modes), Meeting Profiles, Knowledge Base.